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By TRISTA LUTGRING
TELL CITY – The new seven-member board of the Perry County Public Library convened for the first time Jan. 2 at the Tell City branch.
The first order of business for the board was to elect officers for a one-year term.
“The board has a president, a vice president, a secretary and treasurer,” Library Director John Mundy explained to new board members.
Member Colleen Smith nominated herself for the position of board president, Regina Parker took the position of vice president, Regina Schaefer retained her board position of secretary and Frank Maffia took the position of treasurer. The board voted unanimously to accept the board members nominated.
With the board organized, members went on to discuss the contracted cleaning services for 2013.
“We had three groups that bid,” Mundy told members.
Gaylord Wittmer, the library’s current janitor, submitted a bid of $13,750 to work six days a week from February to December. Glenn’s Cleaning Service entered a bid of $900 per month for the same time frame, working five days a week. Jim Adkins was the last bid placed, for $6,600 for the year. Adkins did not mention how many days a week he would be working, Mundy said, but he included snow removal from the sidewalks around the library building.
“They all bid on the same duties,” he added. “The only difference was the five days (a week) versus the six days with the Glenn’s Cleaning Service.”
The Adkins references included cleaning for St. Paul Catholic Church and its buildings. Glenn’s Cleaning Service’s references included Tell City government buildings, Webb Wheel office and the Perry County Courthouse.
All three of the individuals and companies bidding also have liability insurance, Mundy told members.
“I would favor in this case the lower bid,” he recommended.
New board member Tony Collignon said he recommended any company the library use be bonded to assure expenses would be covered. Services also offered by Glenn’s – which were not included in the bid – are floor waxing and carpet cleaning. The library currently contracts out another company to complete those cleaning services, Mundy said. Collignon put a forth a motion to accept Glenn’s Cleaning Service. However, the motion died for lack of a second.
Steve Upmeyer asked if there would be a probation period or a review process for the company chosen by the board. Mundy said he did not ask for a probation period in the bid.
“I think there should be some sort of a review aspect,” Upmeyer said. “If things aren’t getting clean and if there isn’t any appointment, we should be able to end the contract.”
He made a motion to accept the contract from Adkins, with a review period of 90 days ending in March and under the condition that he is bonded and will clarify the number of days a week his service will clean.
Schaefer seconded the motion and all members voted to accept the bid.
In other business, board members approved the staff and employee salaries for the year.
Across-the-board, employees received a 2-percent raise, which was budgeted for the year, Mundy said. The salary schedule was approved.
Mundy also informed the board that children’s library assistant Susan Jordan had left the staff of the library, taking a position with Glory Bees Preschool in Tell City. He is currently reworking the job description, he told the board, and has plans to fill the position as soon as possible.
“We have one person internally who is really interested. We will probably interview with her first,” he added.
The board also voted to move $19,349.57 in leftover funds from 2012 into the library’s rainy day fund. Mundy explained that a “big chunk” of the amount came from personnel services and budgeting for insurance increases.
“We had some funds at the end of the year that were appropriated but not spent.”